Tour booking form
When you submit the booking form you accept these terms and conditions as a binding contract between CMT and you, the participant. CMT cannot accept any tour participant without a duly signed booking form. Please read the terms and conditions carefully.
Release and waiver
Every participant of a tour operated by CMT is required to accept and sign a release and waiver form of rights before the tour start. CMT cannot accept any tour participant without a duly signed release and waiver form. A copy of the release and waiver forms can be provided by us.
Reservation and deposit
For the tour a booking deposit of 15% of the total tour price is required at the time of booking. This deposit secures a place on the tour. The balance is due 30 days before the tour starts. If the total balance is not received 30 days before tour start, CMT reserves the right to treat this reservation as cancelled and charge the cancellation fee.
Motorcycle rental/safety deposit
Rental motorcycles are provided as part of the tour package. Motorcyclists will adhere to the Terms and Conditions as set out by the Motorcycle Rental Company. The type of motorcycle will depend on the booking you made. Panniers are rented separately. CMT reserves the right to substitute the motorcycle confirmed to tour participants. While we strive to ensure that all participants ride the motorcycle they are confirmed on, unfortunately, at times, unexpected and uncontrollable situations arise which may require the substitution of a motorcycle. This includes, but is not limited to, mechanical failure, collision damage and theft. Should CMT not be able to replace a confirmed motorcycle with the confirmed type or similar, a prorated refund for the difference in models will be refunded to participant. This constitutes the maximum liability of CMT. A safety deposit has to be paid at the CMT rental centre at the time of hand-over of the motorcycle at the beginning of the rental period. The amount of this safety deposit is equal to the amount of the deductible of the vehicle insurance. CMT reserves the right to adjust the amount of this safety deposit and deductible without notice. This safety deposit will be refunded upon return of the undamaged motorcycle to GBTMT rental centre. Rental centres require a separate rental contract for the rental motorcycle to be signed at the rental station. The rental period is not interrupted due to the inability of a renter to ride or for any other reason. During the tour CMT is not obliged to replace a damaged motorcycle.
Riders License:
All riders must be in possession of a valid South African or International
motorcycle rider's license, valid for the class of motorcycle to be rented. Licenses
are to be produced prior to the handover of the motorcycle. All riders are to be
at least 25 years of age.
Price of tour includes
The items included in the tour price are listed on the booking page on our website. The tour price includes hotel accommodation in double, twin or single rooms.
Room allocation
A limited number of single rooms are available at extra cost on a first served basis, but availability cannot be guaranteed. CMT will attempt to find a roommate for riders not specifying single room on their booking form.
Price of tour does not include
All items not mentioned as included and all items of a personal nature.
Baggage
CMT assumes no responsibility for loss, damage or delay in delivering baggage to tour participants. Baggage turned over to CMT for transport each day is done so at participant's own risk. Baggage insurance is recommended.
Cancellation Policy
Non-refundable as follows:
Cancellation up to 30 days prior to departure 25% of tour price
Cancellation 29 to 14 days prior to departure 50% of tour price
Cancellation 13 to 07 days prior to departure 75% of tour price
Cancellation 06 to 01 days prior to departure 100% of tour price
no shows 100% of tour price
Please note: A Trip cancellation insurance is not included in our tour prices.
Minimum tour participants
Up to 30 days prior to tour start, CMT can cancel a tour, if an insufficient number of tour participants have booked and fully paid by that time.
Tour cancellation by CMT
In this case the customers will be notified forth with. CMT will offer to operate the tour if all customers agree to a supplemental charge due to the low number of tour members. If customers do not accept to pay the supplement, CMT will refund their payment in full, which will constitute the full settlement. CMT is not liable for any additional costs or losses incurred by the tour participant due to CMT's cancellation of tour due to lack of participation. This includes, but is not limited to, the cost of pre-paid airline tickets, hotel reservations and automobile rentals. Situations may arise which, in our opinion, make it necessary for us to cancel, advance or postpone a scheduled tour, change itineraries or make substitutions regarding hotels, cities and other travel arrangements. In that event, we do not assume responsibility or liability for any resulting losses, expenses or inconvenience. Your full tour price will be refunded if the tour is cancelled prior to scheduled tour start date. CMT is not required to make refunds once tour commences regardless of the reason for participant being unable to complete his or her tour.
Non-observance of traffic laws and group travel regulations
If the customer does not comply with traffic laws or the requirements for group travel, the contract may be cancelled by CMT and the rental motorcycle secured.
Photo and video material
Photos and videos produced by CMT or its representatives on tour are the property of CMT. The copyrights rest with CMT. CMT can use all of this material for advertising and marketing purposes, including images in which individual tour members can be recognised, without any charge from the tour member arising for CMT for this use of material.
Passport, Visa, driving and health regulations
The customer is responsible for complying with above regulations and all consequences resulting from non-compliance.
Responsibility
CMT is responsible for providing the services listed in the tour description according to the local standard and the accurate description of services offered in its literature. CMT carefully selects and constantly checks its contractors, such as hotels and restaurants. CMT is responsible for conscientious travel preparations. CMT is not responsible or liable for any accidents. CMT reserves the right without prior notice to withdraw any part or all of a tour, to make such changes as may be necessary, and the extra cost, if applicable, resulting there from, shall be paid by the customer. Furthermore, it is agreed and understood that the owners, operators and agents of this tour including CMT are not the guardians of any customer's safety and they, individually or collectively, cannot be held liable in any way for any occurrence in connection with the operation or the client's participation in connection with the tour, which might result in injury, death or other damage to the client, his property or his family, heirs or assigns. CMT is not responsible or liable for a delay occurring from the manufacturer's failure to deliver the motorcycle on time. The liability of CMT as the tour operator is limited to a total of three times the tour price irrespective of the title/claim. CMT is not responsible for any delays changes in schedule or other conditions.
Alterations to tour schedule
Some tours operate on a seasonal basis and where seasonable variances and/or weather conditions cause changes in the tour routing or accommodations, the itinerary will be adjusted accordingly and alternate hotels, restaurants and roads will be used.
Weather conditions
CMT schedules its tours at a time of the year when the weather in the touring area is usually pleasant for motorcycling. Many tours pass through areas where weather conditions can change very fast and significantly. CMT cannot be made liable for unpleasant or unsuitable weather conditions and no refunds are made for such conditions.
Tour rates, rental rates and motorcycle costs
If cost factors including, but not limited to, hotels, meals, motorcycles, insurance, international currency fluctuations etc. dictate the need for fare increases, CMT may do so at any time prior to 60 days before departure.
Verbal exchanges
Are invalid unless confirmed in writing by CMT.
Printing errors and calculation mistakes
CMT reserves the right to correct printing errors or calculation mistakes at any time.
